| Parish Council Minutes - September 12th 2005 |
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BERDEN PARISH COUNCIL Monday September 12th 2005 Village Hall MINUTES OF MEETING
Apologies: Jane McConnell (resigned) ,Philip Scatchard (business meeting) Present: John Arnell (chair), Kate Harrison, Peter Jester, Diana McConaghy David Williams, Andrew Nelson, Clerk Janice Loughlin, District Councillor 72.0 Apologies were received as above. 72.1 No Interests were declared in items on the Agenda 72.2 Minutes of meeting held on June 27th 2005 72.3 Matters arising needing further reports 72.4 Finance The Clerk reported that the Annual Audit had been completed. The Council's Budget for 2005/6 had been circulated by John Arnell. Philip Scatchard requested that the VAT should be shown as a separate item where appropriate. This was agreed. Diana McConaghy proposed, and Kate Harrison seconded, approval for payments due: Audit as above £293.75 Clerk's salary due 1st October 2005 £749.32 It was agreed that the appropriate proportion of the Audit fee (above) should be charged, as last year, to the Playground account, as the increase in turnover due to this expenditure has once again increased the Audit fee.
Current Balances - the Clerk reported these as: Current Account . . £796. 62 Deposit Account . . £4221.90 Playground Account £2145.78 VAT outstanding (total) £1477.80 P 188 72.5 Planning It was noted that the Planning Appeal against the rejection of the Conservatory at Field House (UTT/2178/04/FUL) had been turned down. (See minute 72.8 below). Planning Application UTT/1439/05/OHL re a Power Line Diversion had been circulated to the Council. There were no objections 72.6 Playground A second new Litter Bin would be advantageous. It was agreed that this should be purchased from the Playground Account for the quoted price of £179.47 + VAT. It was suggested that a rota should be set up to oversee the emptying of the waste bins. The "Special Needs" Toddler Swing was in need of repair. This was being undertaken by Playdale Ltd, the original suppliers. In addition, the Aerial Ropeway needed attention, which would be carried out by Adventure Playgrounds Ltd. Ernie Feasy has retired from his post as Playground Inspector. The Clerk was asked to send him a letter of appreciation for his work in the past. David Williams will try to find a replacement, and it was agreed that the payment for this should be increased to £5.00 per week. Some form of training might also be appropriate. 72.7 Footpaths John Arnell reported that a complaint had been received about the fact that a footpath had been ploughed up, but that the farmer concerned had rectified the situation. In future the Parish Paths Partnership will pay the farmers directly for Footpath cutting, rather than payment being made through the Parish Council. 72.8 Planning Guidelines UDC have introduced some changes to their Planning Guidelines, and have published details of these, which could be of interest to people who are beginning to plan extensions, conservatories etc. John Arnell suggested that the existence of these guidelines should be publicised on the Website and in the Magazine, and that members of the Council should try to make sure that people were aware that this information was available before getting into any potential conflict with the Planning Authorities. 72.9 Common Land Maps John Burton has bought copies of these, and has requested reimbursement from the PC. John Arnell proposed, and David Williams seconded, approval of a sum of £30.00 in payment of this.72.10 Skip. It was noted that the Village Hall Committee has requested that signs advertising the Skip should not be displayed on the Village Hall premises, as they feel that it is adequately publicised in the Parish Magazine and on the Notice Board. This was accepted by the Council. P189 72.11 Neighbourhood Watch John Arnell proposed putting the Neighbourhood Watch Newsletter onto the Website. It would be impractical to do a door drop of the entire Village with this publication, as it was felt to have a limited appeal. Relevant parts could also be posted on the Notice Board. These suggestions were agreed. It was also reported that a chainsaw had been stolen in the Village. 72.12 AOB Jane McConnell has resigned as a Councillor due to family commitments and pressure of work. The Council has asked the Clerk to write to her expressing their thanks for her work with them, and to ensure that the vacancy is advertised in the correct fashion. Jenny Arnell will make sure that Phone numbers for Newport Surgery are put into the Parish Magazine. John Arnell reported that the District Council had not backed the idea of obtaining a Chipper for green waste, due to Health and Safety concerns, and he wondered if there were any ideas about spending the recent grant from Essex CC. Perhaps the Drama Group could put in a formal proposal for funding for lighting/sound equipment to the Parish Council? Peter Jester asked whether the District Council could send their Green Waste Compactor to Berden. The Clerk will investigate this. It was noted that there was still no action from UDC on the pile of rubbish at Gawlers, despite repeated telephone calls from the Clerk. The Clerk was asked to write formally to the Department concerned, and copy this to the Chief Executive. David Williams enquired about the ownership of the Village Hall, as it appeared to have been stated at the last Village Hall Committee meeting that the Hall did not belong to the Parish Council. The Chairman will resolve this with the Chairman of the Village Hall Committee; this is particularly important in view of the VAT situation of the Village Hall. There being no further business, the meeting closed at 9.35 pm. Date of next meeting: Monday October 24th, 2005.
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